Ideas Concerning Staffing
Ideas submitted by employees include:
- • Cross-Train Staff to Reallocate Staff as Necessary (from Greater Phoenix) (2)
- • Use Volunteers from Jobs and Unemployment Insurance (from Greater Phoenix)
- • Improve New Hire Training and Refresher Training (i.e. provide basic training for new local office staff so they can help on first day) (from Tucson)
- • Improve New Hire Training and Refresher Training (i.e. provide basic training for new local office staff so they can help on first day) (from Tucson)
- • Make Employees Responsible for Cleaning Offices (from Show Low)
- • Reduce Certain Positions (from Greater Phoenix)
- • Offer Early Retirement (Would required action beyond DES)
- • Improve Medical Coverage for Retirees (Would require action beyond DES)
- • Require Supervisors to Do More to Assist Staff*
- • Encourage Better Health Amongst Staff*
- • Hire/Promote/Demote From Within*
- • Implement Morale Building Activities (P.R.I.D.E. recognition program and other unit efforts in place)*
- • Allow New Hiring in the Employment Administration or Station UI Worker at Local Office
- • Expand Office of Special Investigations to Identify More Fraud
- • Combine Areas of Work
You may add your idea or comment on these ideas by clicking on the "Read More" link and placing your idea in the comment box.
Ideas Involving Work Schedules
Ideas submitted by employees include:
- Expand Virtual Office (Estimated FY 09 net savings of $24,000 without accelerated expansion)*
- Go to a four-day work week. Note: This would require a change in state law. State Statute (A.R.S 38-401) requires state offices be kept open Monday – Friday.
- Reduce Work Week to 36 Hours (and Reduce Salaries Accordingly) (from Greater Phoenix)
- Expand Telecommuting*
- Allow More Flexible Schedules*
You may add your idea or comment on these ideas by clicking on the "Read More" link and placing your idea in the comment box.
Ideas Involving Cost Savings on Supplies/Furniture
Ideas submitted by employees include:
- • Reevaluate Supply List (i.e. standardize supply ordering per FTE, order pens that have reusable cartridges, improve quality of office supplies to reduce frequency of replacements)(from Greater Phoenix, Casa Grande, and Prescott) (6)
- • Use Outlook and PDAs rather than Calendars (i.e. need to be set up to download calendars from PDAs to PCs (from Tucson)
- • Implement a System to Share Unwanted Furniture and Supplies (Note from DES: DES saved over $1.6 million dollars last year by redeploying surplus furnishings. In the coming year, DES is working to obtain additional warehouse space to expand its capacity and create a "Craig's list" style intranet site to improve our ability to make surplus items available for redeployment within DES)*
- • Sell, Donate or Recycle Unused Equipment (Note from DES: By law, surplus items that cannot be redeployed within DES must be turned over to the Arizona Department of Administration's surplus equipment office where they are sold at auction)*
- • Eliminate Email Backgrounds and Simplify Fax Cover Sheets to Reduce Toner Usage*
You may add your idea or comment on these ideas by clicking on the "Read More" link and placing your idea in the comment box.
Ideas Involving Mail Cost Savings
Ideas submitted by employees include:
- • Use Direct Mail instead of Interoffice Mail when less expensive ) (from Greater Phoenix, Show Low) (2)
- • Use Email Rather than FedEx (i.e. reports from DDD field office to Flagstaff) (from Flagstaff)
- • Use Bulk Mailing (from Casa Grande)
- • Evaluate and Reduce Returned Mail (from Greater Phoenix)
- • Use Inter-Office Envelopes More Effectively (smaller print to use all lines) (from Greater Phoenix) (2)
You may add your idea or comment on these ideas by clicking on the "Read More" link and placing your idea in the comment box.
Environmental Ideas
Ideas submitted by employees include:
- • Manage Utilities in Buildings (i.e. turn-off lights when leaving area, turn-off heating/cooling on weekends, adjust thermostats) (from Greater Phoenix, Bullhead City, Cottonwood, Prescott, Pinetop, Coolidge and Bisbee) (17)
- • Reduce Paper Usage (i.e. post/read manuals online, do electronic surveys, print in duplex, consolidate information to reduce pages of forms) (from Greater Phoenix, Tucson, Show Low) (7)
- • Sell Used Toner Cartridges to Recyclers and Purchase Recycled Cartridges (from Greater Phoenix)
- • Stop Printing Online Reports (from Flagstaff)
- • Use Energy Efficient Lighting Products. (Note: This would require a significant up front investment.)
You may add your idea or comment on these ideas by clicking on the "Read More" link and placing your idea in the comment box.
Automation Ideas
Ideas submitted by employees include:
- • Phase out Personal Computers and Replace with Laptops (from Greater Phoenix)
- • Use a Fax Server instead of Fax Machines
- • Use Open Source Software to Reduce Licenses
- • Combine Vacant Positions and Replace with One Higher Paid Position
- • Allow Local Offices to Do Fingerprint Reprints
- • Online Billing Documents for Foster Care Providers
- • Electronic Timesheets (Note from DES: Arizona Department of Administration has lead)*
- • Eliminate All Paper Payroll Checks (Note from DES: Arizona Department of Administration has lead)*
- • Create Exception-Based Timesheets (Note from DES: Arizona Department of Administration has lead)*
- • Eliminate Blank Pages when Printing*
- • Automate Mileage Reimbursement Process*
- • Make Notices and Other Mailings Available Online
- • Make Agency Paperless*
- • Place Computers in Lobbies to Allow Clients to Self-Register*
- • Eliminate DMAL for AFIP and EBT; use Email Instead*
You may add your idea or comment on these ideas by clicking on the "Read More" link and placing your idea in the comment box.
